DRAGONS RUNNING CLUB
AGM - SATURDAY 30 JANUARY 2010
M I N U T E S
Present: Graham Orbel – Chairman
Jo Wood – Secretary
Andie Willbond – Social Committee
Sue Bristow – Social Committee (absent)
David Lister – Treasurer (absent)
1. Minutes of 2009 approved and carried, no matters arising.
2. Report of Chairman Graham Orbell
Graham stated that we now had 164 members which included 25 members in Kent and so the running club was looking very healthy and guaranteed us 3 places in the London Flora Marathon.
3. Treasurer's Report
Unfortunately Dave Lister could not attend the AGM this time and has informed us that he will have the accounts put on the website by next week for everyone to view. He has said though that we have in excess of £900 in the kitty, there is a further cheque for £1,000 to come. Graham mentioned that we also received £400 from Leeds City Council for a training grant.
4. Social
Andie Willbond reported that we had made £34 profit this year and Celia suggested that we could pay this to charity. Nothing however was decided on this.
Andie reported that we had had some very successful socials last year with the Emmet fun run on 4 July for the adults and kids which was paid for by club funds at £2 per head. I think everyone agreed that this should be repeated again this year.
We had a fun run and open day at the gym on 22 September with another fun run for both adults and kids and breakfast back at the gym.
We had the Xmas party on 5 December which everyone enjoyed and Andie and Sue sold 100 tickets and of course we have just had the Brass Monkey of which quite a few Dragons attended and enjoyed the benefit of the coach and wine and beer on the way back. Fortunately nobody got drunk!!!
A big massive thankyou on behalf of all Dragons to Andie Willbond and Sue Bristow for their extremely hard and tireless work in helping to get us all together to socialise, enjoy each other's company and to have fun. It's what life is all about and its what our club is all about.
5. Election of Officers
Our fantastic Chairman Graham Orbell has decided to step down after 2 years and so another big thankyou to Graham for all his patience and hard work in keeping the running club running smoothly! However he's not going far and will still be around to enjoy running with you all and socialising!
Bev Bryant then nominated Jo Wood as Chairman and Janet Inglis seconded this, it went to a vote which was unanimous and was accepted by Jo.
Jo Wood nominated Jane Hague as secretary, this was seconded ,accepted and carried.
Treasurer Dave Lister was elected and carried. As Dave was not at the meeting we hope he has accepted the position again. A big thankyou therefore to Dave for his hard work all these years.
Team Captains
To be noted that a thankyou goes to Ruth and Willie Milne and Stuart Inglis for their work as team captains for the Harrogate Road League.
Stuart Inglis was again elected and this was carried for the Men's Team Captain.
Emma Inglis was elected and this was carried for the Women's Team Captain.
Lynne Donohoe has decided to step down as Team Captain for the Peco races and this position was left open.
Social Committee
Andie Willbond to stand again and carried. She stated though that although she enjoys this and we think she is extremely good at it, its quite a hard and demanding job and therefore she required a few little helpers so the lovely Jenny Shepherd and Janet Inglis came forward to be Andie's sub-committee which was carried. Unfortunately Sue Bristow was absent but I'm sure she would like to continue with Andie for the next year.
Membership Secretary
Graham Orbell is the current Membership Secretary although he is keen to hand this over to someone else. Nobody came forward at the AGM and so Graham has agreed to continue for the time being. He mentioned that it was quite an easy job as everything was done on-line, the only bugbear being getting everyone's subs paid! If anyone else within the club would like to take on this job and get involved a little bit more within the running club, please see Graham Orbell, Jo Wood, or Andie Willbond.
6. Harrogate Road League
The Harrogate Road League representatives have previously been Richard Wysoki and Gary Waite. However Gary Waite would like to stand down this year. Richard was agreeable to continue and to attend the HRS meetings.
This year we are to host our own race again and we think the date is going to be Thursday 3 June 2010, this will be confirmed on the website shortly.
We will need as many of you Dragons to help out as much as you can and Jo Wood will be arranging a meeting to start the organisation of the race shortly. Please keep in touch with the website as much as you can for up to date information on this.
7. Members Subs
At present the subs are £6 per annum, being £5 to England Athletics and the remaining £1 to go into the club kitty. It was decided that this should remain the same.
8. London Marathon Eligibility
Just a reminder that only 1st claim dragons runners are allowed to enter for a club place, having already received a rejection letter from the Flora Marathon Ballot which must be produced as your entry for a club place. If you have had a club place then you are not entitled to enter for a place the following year. These rules are just a reminder and are the same as previous years.
9. Dragons Website
At the moment Graham is running the website and he's doing a fantastic job however he has said that he has only got basic knowledge and would if possible like to hand it over to an appropriate person. It was suggested that out of the club funds he could perhaps go on a training course to further his knowledge and Graham would be willing to do this however he would like to hand it over to someone else but has said he will continue for the moment. If anyone would like to take on this job and responsibility, please contact either Graham Orbell or Jo Wood in the first instance.
A note to everyone to please keep your eye on the website because at the moment all the information of races, results, stories, future arrangements of meetings etc will be posted on there.
AOB
Graham mentioned that the club had been running now for approximately 10/11 years and we did not have a Charter/Constitution of rules of the club. Graham is to draft a document setting out the club rules and Jo Wood is to arrange a meeting with the following volunteers to look at the document, make changes etc, to get it agreed and put up onto the website:-
Jo Wood
Graham Orbell
Andie Willbond
Celia Pearce
Janet Inglis
Dawn O'Hara
Ruth Milne
Jenny Shepherd
Gary Waite
We now have a draft constitution and a meeting will be arranged shortly. Jo Wood will arrange.
Helen Bradbury asked what was happening with coaching courses. It was noted that we needed a step by step guide on the website for those who wanted to do a course but in a nutshell for a level 1 course it takes one day and will be paid for by club funds or LA Fitness.
Jo Wood mentioned that we needed more level one coaches and especially coaches to take on a new beginners course. She explained that unless we actually had at least two coaches to take on this responsibility (with others helping from time to time) we couldn't advertise a beginners course. Jo Wood said that she was very keen to get some new runners to the club and hopefully this could perhaps take place at the end of September, beginning of October. Andie Willbond mentioned that LA Fitness members had made enquiries with regard to this.
If anyone would like to do the level one coaching course especially with a view to taking on the beginners, please see either Jo Wood, Graham Orbell or Andie Willbond.
Willie Milne noted that he was, as we all were, very disappointed that the manager, acting manager or deputy manager had not attended the AGM!
Jo Wood is to arrange a meeting shortly to introduce herself to the new manager and to bring up some points. Firstly she will try and get us a big massive notice board, WE ARE DRAGONS RUNNING CLUB AND WE DESERVE ONE!!!
If anyone has anything they would like Jo to raise at the meeting please speak directly to her and before the end of February if possible. Any membership/fee issues must be taken up directly with LA Fitness.
A BIG THANKYOU TO GRAHAM ORBELL FOR BEING OUR CHAIRMAN FOR THE LAST 2 YEARS.
Meeting closed.
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